With the start of a new school year, there are a TON of new updates coming to Google Workspace. If you have a chance, I encourage you to check out of the Google Workspace Updates blog for all sorts of updates that could benefit you in the classroom this year.

One update that I am personally excited about is image placeholders in Google Slides. In this update, users can create placeholders that allow pictures to be easily added to the presentation while maintaining the size of the placeholder. As an A-type personality, I love this ability to add some organization to shared slides with students!

Below, I will share a YouTube video and GIF of how to use this new feature:

Using Image Placeholders Step-by-Step

Step #1: Setting it Up

• Create a Presentation.
• Go to “Slide”.
• Select “Slide Theme”.
  • Note: This section used to be titled “Edit Master” but has recently been updated to “Slide Theme”.

Step #2: Selecting the Placeholder

• Select a Slide Layout.
• Go to “Insert”.
• Select “Placeholder” then “Image Placeholder”.

Step #3: Edit, as Needed

• Add more placeholders and/or edit the current one.

Step #4: Add Slide & Image

• Go to the Main Presentation.
• Select the Slide Layout.
• Add Images.

If you would like to hear me walk you through this process, step-by-step, please watch the YouTube video below:

As always, feel free to drop any questions, comments, or thoughts in the comment section below!

Recently, Google has begun launching Smart Chips which allows users to quickly hyperlink and preview Google Docs, Slides, Drawings, Calendar Events, and email addresses within Google Docs. I know what you are thinking – I can already hyperlink in a Google Doc! Well, Smart Chips are a bit different than the classic hyperlink. To be honest, I just couldn’t think of a better word than hyperlink to describe how Smart Chips operate.

To create a Smart Chip in Google Docs, it is super simple:

• Type the “@” symbol into the Google Doc.
• Start typing the name of the Doc, Slide, Drawing, calendar event, or email address.
• Select the appropriate item and you’re done!

Below, you will find a GIF and short video on how to create a Smart Chip in Google Docs. As you will see, it is super simple to create and can be a great way to organize materials in a Google Doc. The OCD person in me absolutely loves the organizational possibilities for the future!

Now that I have shared what I love about Smart Chips, I feel that I must share a disclaimer about this new feature that I will also reference in the video. Currently, I am struggling to get Smart Chips to work with all the documents that I would like to attach. I’m not sure if this is just a bug that needs to be worked out or a user error on my part, however, I cannot find some of the documents (whether Docs, Slides, Drawings, etc) that I want to link within my document. I have tried it every which way but it only gives me the top four options and sometimes these are not the options that I need to attach. Hopefully, Google will update this to increase the number of options you can select from or better refine their search algorithm for users.

GIF Tutorial:

Video Tutorial:

Have you used Smart Chips? What do you think and did you run into the same issues as I did? Share in the comments below!

As our school site continues on our journey of evaluating our grading practices (see my previous blog post for more details), I am excited to share more interactive resources that can be used for professional development at your site! In the previous blog post, I shared an activity that challenged teachers to evaluate their grading practices through a self-assessment. Now that teachers have gone through this process, it is important to begin the hard work of trying to brainstorm and establish common goals. To start this process, our school site leadership team met and determined three areas of importance when establishing common grading practices:

• Grading Scale
  • Example: 0-100, A-F, 4 Point Scale, Etc.
• Late Work
  • Example: Is late work allowed? What’s your policy?
• Categories & Weights
  • Example: What is more important – the task or learning? Do you weight your grades?

As a school site, our goal is to try to create common goals for grading practices across our PLC’s and, in some areas, on a schoolwide level. We are trying to start small by focusing on these three areas and PLC’s and, hopefully, growing them over time. As an example, starting with PLC’s or departments is already a huge task. Trying to establish all of these goals on a sitewide level could be a much larger task that may take some time. Overall, our goal is to allow our leadership team to help guide the focus of these conversations and where they hope that we should go as we deep dive into our grading practices.

To help us understand our common goals across PLC’s, we developed two activities that I will share below. As mentioned above, we are starting in PLC’s and that is how I will reference our process. However, you could certainly replace PLC’s with department, grade level, or even schoolwide. It is totally up to you and your site to decide what is best!

1.) Brainstorming Common Goals

In this activity, PLC’s will meet together to simply start brainstorming and thinking about these three categories and where they hope to go in the future. Think of it like a brain dump. There is no need to have all your questions answered or decisions made. Simply take the time to have a discussion with your PLC and record your thoughts. After the PLC’s record their thoughts and ideas, challenge them to view the other slides (based on subject area) to view other ideas and/or add comments and questions.

We have already completed this activity with our PLC’s and I absolutely loved the conversations that we observed and the ideas that were recorded. I was so impressed with the time and deep-dive our teachers took into evaluating their grading practices and attempting to start the process of establishing common goals.

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2.) Establishing Common Goals

After PLC’s have had the opportunity to brainstorm, challenge them to begin the hard work of narrowing their focus and establishing common goals. This is the real meat and potatoes of creating cohesive grading process across PLC’s (or departments, grade level, etc).

In this activity, you will once again see our three focus areas. Each slide represents one focus area and asks several questions to help PLC’s narrow down their common goals for their grading practices. By the end of this activity, the goal is for PLC’s to have a strong idea of what their PLC-wide focus will be for grading.

If you choose to make a copy of this activity and want to include all of your PLC’s, simply make a copy of the three slides multiple times and assign certain slides to certain PLC’s.

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I am going to be 100% transparent that this is a huge undertaking for our school site and the end goals are still being determined as we go through this process. Hopefully, if you find yourself in similar conversations at your school site, these activities can help frame and guide your conversations.

As always, drop any comments and/or questions below!

Our site has recently begun the journey of evaluating our grading practices through a deep dive into the book, “Grading for Equity“, by Joe Feldman. It’s a hard conversation to have for any teacher because it is personal and our brains have been so ingrained in the current grading practices that are in place. However, it is an incredibly important conversation to have to understand if our grading practices are truly equitable across all students.

When we discuss these grading practices, it is more than simply evaluating the current 0-100 scale that tends to dominate education. It goes much deeper than this. It also includes conversations such as late work policies, hard vs soft skills, assessment practices, and more. All of these pieces of our grading practices can influence students and their grades. Do our current grading practices represent the type of education we are giving our students today? Or do they more closely model a world of the past? Honestly, I am still exploring my own beliefs for the most equitable grading practices. There is a lot of hard work, conversations, and reflections that will be coming over the next several months. During this time, I hope to create some interactive and engaging professional development activities that you could also share with your teachers, departments or sites.

In this first activity, I created a simple, short, and interactive PearDeck presentation that challenges teachers to evaluate their grading practices to determine if it is truly equitable. I can take little to no credit for the content in this, since the majority of it came from Joe Feldman’s Quiz on his Grading for Equity website. However, I took this quiz and put it into a presentation that would allow school sites to have interactive conversations as they go through it. Here are a couple ideas on how to use this activity with your staff or team:

• Individually Paced – Set up the PearDeck for teachers to complete on their own and at their own pace during a staff meeting. Review the answers at the end, then break into groups to discuss these answers.
• Whole Group Paced – Set up the PearDeck for teachers to complete as a group. Display the responses to the whole group to see if the site is aligned or not. Review the answers, one by one, discuss during the presentation. If time allows, break into groups at the end for further discussion.

Personally, my favorite is the whole group option, although that was rarely my teaching style in the classroom. However, it is truly powerful to go through these questions as a whole site and compare where everyone is at and to see whether or not the school was aligned. You may find that, on certain questions, nearly all your teachers completely agree with one another. On the other hand, there may be questions where they are more split – which is where the true work begins!

If you are interested in using this activity with your site, all you need to do is:

1. Make your own copy.
2. Install the PearDeck add-on.
3. Present with PearDeck!

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Important Note: To view the answers choices to the quiz, you must present through PearDeck.  You can also view them in the speaker notes at the bottom.

Has your school taken a deep dive into its grading practices? If so, share in the comments below!

Whether you work in elementary, middle, or high school…it’s that time of year! The time of year that we start planning for the transition for many of our students to new grade levels or even different schools. As a middle school Vice Principal, I’ve been reflecting on what a huge transition our 8th graders will be going through on top of an already strange school year. Despite the difficulties of this year, I feel our school site has done an amazing job getting to know our students and trying to find ways to support them from a distance. If we have two years of knowledge of our students, I truly feel it is our duty to help pass along this information to our feeder schools to continue to offer the SEL support that will help them succeed in high school.

Below, you will see a sample of a spreadsheet that I created for our administrators, counselors, and teachers to collaborate on about some of our most struggling students on campus. These struggles can range from academics, attendance, and behavior. The goal of this collaborative spreadsheet is to share information about these student’s struggles and what has been working for them in the previous school years. It is not a spreadsheet to “warn” the high schools of students with bad behavior or grades. It is a spreadsheet that is designed to share concerns and ways to continue support for the students as they move into high school.

If you decide to use this collaborative spreadsheet, I highly encourage you to frame the conversations around the things that the students do well, as much as where they struggle. I also encourage you to remember that the end result is to share information with the following grade levels that will support the student, rather than harm them. I hope you enjoy this spreadsheet and find it useful in supporting your students as they move on to new adventures!

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What have you tried in your classroom or at your school to support students as they transition into new grade levels and/or schools? Share in the comments below!

Greetings friends! I know I have been terrible over the last month about creating new content. I can break down my struggle into two main reasons: 1.) I have struggled to find my creativity during the pandemic and 2.) I am just recently getting over my first trimester morning sickness and finding my energy again. That being said, I am determined to start delivering new content and find ways to support educators!

In this post, I am super excited to share a couple of new tools that I have found for providing students with audio feedback via voice notes. I’ve shared this at several staff meetings and professional development train ings and it has been a big hit with teachers! If you spend a lot of time providing individual feedback to students, I can almost guarantee that you will 1.) love these tools and 2.) it will save you a TON of time!

Below, I will show a quick description and GIF of each tool, a video tutorial comparing the two, and then a breakdown of the similarities and differences. Alright – let’s get started!

Tool #1: Mote

Mote is a “Chrome Extension that makes it easy for anyone to add voice notes and feedback to documents and assignments.” It integrates easily with Google Apps and is embedded within the comments sections of Docs, Slides, Classroom and more. Once you make the audio note and finish the comment, it will turn into a play button for students to playback. Below, you can see how easy and quick it is to make an audio comment with Mote:

Tool #2: Talk & Comment

Talk and Comment “lets you create voice notes inside any service on the web, including Google Classroom, Google Docs, Twitter, Facebook comments, Gmail, YouTube, Reddit, Slack, and more!” Instead of being embedded within the comments section, it is located off to the side of your browser for you to click on it whenever you need it. You do have to manually copy the link and paste it into the comments or application but it still works seamlessly. Just like Mote, once you make the audio note and finish the comment, it will turn into a play button for students to playback. Here is a quick example in Google Docs:

Video Tutorial

The GIF’s not doing it for you? Check out this YouTube video where I show how you can use each tool in Google Docs and Classroom:

Let’s Compare Them!

As you can see from the tutorials above, Mote and Talk & Comment are very similar. Personally, I tend to favor the ease of Mote but like the cost of Talk and Comment – which is free! Click HERE if you wish to visit the pricing plans for Mote.

Here is a quick breakdown comparing the most popular and/or on-demand features:

As you can see, Mote clearly offers more features but it comes at a price. If those features don’t matter to you, then Talk & Comment may be more than sufficient. Either way, I encourage you to test them both out and see which one is your favorite – then share in the comments below!

A few years ago, I wrote a blog post and shared a survey called “The Teacher Transparency Challenge“. To this day, it is still one of my favorite things that I have ever done in my classroom. It was simple – I wanted to know how my students felt about my class and teaching. The transparent, unfiltered truth. I wanted to know if I was truly meeting the needs of ALL my students and if there was anything else I could do to help them be successful.

One of the comments from my student has always stayed with me. They said, “You could focus more on your quiet and introverted students, not just the loud and outgoing ones.” It totally changed how I taught my students going forward. It also completely changed how I interacted with students to this day. It helped me to remember that there are all sorts of students in my class and I need to support all of them equally.

During distance learning, I feel that it may be beneficial to revisit the Teacher Transparency Challenge – Distance Learning Style! I’ve updated the survey to include a section on distance learning. I highly encourage you to take a moment and give this survey to your students. I think we all know that distance learning is a struggle and you might feel hesitant about giving this out. Distance learning is hard and we are all struggling – no matter what our role might be. However, it is also incredibly important for your students to be heard during this time. It’s important for us to continue to be reflective educators. It’s important for us to continue to try to meet the needs of all of our students, to the best of our ability.

Friends – I promise that I am only encouraging you to be reflective. This is not coming from a place of judgment because I know how much teachers are rocking it during distance learning! I only want to encourage you to continue to be reflective for kids.

Below, you will find the “View” version of the survey, as well as a “Copy” version:

Click HERE to make your own copy.

Have you given any distance learning surveys at your site? What were your “aha” moments?

Woot woot! Google recently launched new “Host Control” features for Google Meet! If you are quiet, you can hear the cheers of thousands of teachers around the world. While there are still many things that I wish Google Meet had the ability to do, these are excellent new features that are available to everyone.

One thing I have noticed recently is that there are some other great, new features coming out…but they aren’t necessarily available to all users. It depends on whether or not your district has an Education or Enterprise account. From what I can see, it does look like the host controls features will be available to all users in education accounts. As an example, I currently have access to these controls in my district EDU account, however, I do not have access to these controls in personal Google account. For any meetings that are organized in a personal account, only the meeting creator can mute or remove participants.

Here’s a breakdown of these new features that you can find in your settings menu:

Here’s a short GIF to show you how to access these settings:

Have you used these new controls with students? If so, share how it is going in the comments below! I have noticed that many users are having different experiences with Google products recently and I would love to hear if it is working the way we hope it does.

Attendance in distance learning is…complicated, to say the least! However, I am hoping to provide a process that will make it more simple for you!

Below, you will find three easy steps on how to utilize Zoom and Google Sheets to take attendance. Directions and GIF’s are listed below, however, I have also added a tutorial at the end if you would like to be walked through it more formally.

Important Note: Step #1 is only available in some versions of Zoom and depends on your plan.

Step #1: Download Usage Reports from Zoom

• Go to the Zoom website.
• Click on “Reports”.
• Go to “Usage”.
• Click on the number underneath “Participants”.
• Download the .CSV file.

• Open in Google Sheets.
• Insert a new column to the right of Column A.
• Go to “Data” and select “Split Text to Columns”.
• Select Row 1, go to “View”–> “Freeze” –> “1 Row”.
• Select Column B and select “Sort Range by A to Z”.

Go to your student information system (SIS) and take attendance! That’s it!

If you need a walkthrough, here is a short video on the process outline above:

How do you take attendance during distance learning? Share in the comments below!

As we continue on our distance learning journey, one of the greatest struggles I hear from teachers is the inability to write or draw on a whiteboard, particularly for subject areas like Math. Obviously, as a former math teacher, that definitely strikes home for me!

Years ago, I flipped my classroom and it was one of the best things I have ever done. However, it would take forever to write out the math, especially for complicated Math problems. As an example, try to accurate explain how to solve an equation like 3(x+4) – 6(x+2) = 7x – 5 without writing it out. It would take forever and it wasn’t as easy for kids to visualize.

At the time, I didn’t own a touchscreen device so I purchased a drawing tablet and it quickly became one of my favorite tools. All I had to do was plug it into my computer and I could write on my screen! More importantly, purchasing a decent drawing tablet only costs between $40 to $80. Obviously this is way more affordable than purchasing a new laptop for over $1,000.  Our site purchased the XP-Pen Deco 01 V2 for our Math teachers and I have already heard great feedback from them!

In the video below, I will share how to set up your drawing tablet and use it with Google Jamboard and Screencastify:

Important Resources:

• X-Pen Drivers
• XP-Pen StarG640 ($40 – Small Tablet)
• XP-Pen Deco 01 V2 ($70 – Large Tablet)